President
Vice President
Secretary
Treasurer
Fundraising Committee
Dairy Foods Director
Dairy Production Director
Position: GSD President
Time commitment: 5 hours per week
Role following one year as Vice President
Position flips between Production Division (even years) and Foods Division (odd years)
Responsibilities
- Oversee all activities of the GSD and serve as the board of directors liaison for all things relating to graduate students
- Recruit, welcome, and engage new GSD officers and committee members
- Create agendas and check in with graduate officers to track progress toward the annual meeting
- Chair a 1-hour monthly meeting with graduate students and sit in on a 2-hour monthly board of directors meeting
- Meet with GSD liaison ~30 minutes per week to discuss up and coming ideas and events
- Brainstorm new ideas to meet the ever-changing needs of graduate students in dairy science
November
- Attend an in-person site visit with the Overall Program Committee for the following June conference in the city where the ADSA annual meeting is to be held
- Brainstorm idea for the ADSA GSD Symposium to be held over the Monday lunch hour at the annual meeting (e.g., start-ups in dairy science, how to make graphical abstracts for JDS Communications)
January – March
- Work with the ADSA Foundation to fundraise for the travel grant scholarships for students to attend the annual meeting
April
- Attend the midyear board of directors meeting in a city to be named annually. This depends on the year and is a full-day meeting on a Saturday.
June
- Arrive early at the ADSA annual meeting site for board meetings to take place for the two days before the annual meeting
Position: Vice President
Committee: DEI
Time commitment: 3 hours per week
Responsibilities
- Perform duties of the president during his or her absence or disability and shall succeed to president at the end of the term (one year)
- Attend regular monthly meetings
- Coordinate programs and activities of the GSD, including annual meeting events and year-round activities
- Host an ADSA board member meeting welcome webinar
- Chair the DEI Committee
- Meet for one hour on a monthly basis with overall the ADSA DEI Committee
- Ensure and engage DEI into all proceedings, events, and language used
- Recruit graduate students to be part of and form the DEI Student Committee
Position: Secretary
Committee: Outreach
Time commitment: 2 hours per week
Responsibilities
- Actively participate in monthly GSD Advisory Council meetings, and contribute valuable insights and feedback to drive strategic decisions regarding GSD virtual and in-person events (i.e., annual meeting)
- Take meeting minutes during monthly GSD Advisory Council meetings
- Write and share three newsletters
- Coordinate annual GSD elections
- Chair the Outreach Committee to work with other dairy science graduate students to create content and outreach throughout the year
- Create a posting schedule for ADSA GSD social media accounts (Twitter/X, Instagram, LinkedIn)
Position: Treasurer
Committee: Fundraising
Time commitment: 1 hour per week
Responsibilities
- Actively participate in monthly GSD Advisory Council meetings, and contribute valuable insights and feedback to drive strategic decisions regarding GSD virtual and in-person events (i.e., annual meeting)
- Chair the Finance Committee
- Help develop fundraising strategies according to the conference goals, including identifying potential sponsors
- Determine the most effective method for soliciting the sponsorships and donations
- Maintain a database of donors, and track fundraising progress
- Aim to secure event sponsors for each event as well as additional sponsorships for ongoing events
Fundraising Committee
Time commitment: 1 hour per week
Responsibilities
- Assist the Social chair in finding suitable locations for the GSD social event for ADSA’s annual meeting
- Brainstorm social activities that promote ADSA information distribution and networking opportunities for graduate students at annual meeting social event
Position: Dairy Foods Director
Committee: Career Development or Social
Time commitment: 1 hour per week
Responsibilities
- Actively participate in monthly GSD Advisory Council meetings, and contribute valuable insights and feedback to drive strategic decisions regarding GSD virtual and in-person events (i.e., annual meeting)
- Represent the needs of members with dairy foods interest when planning GSD events
- Attend the ADSA Dairy Foods Division business meeting at the annual meeting
- Chair the Career Development or Social Committee
Career Development Committee
- Organize 3-Minute Thesis competition at the annual meeting
- Help organize a GSD–USD joint event at the annual meeting to increase interaction between graduate and undergraduate students and promote the mentoring of undergraduate students who are especially interested in pursuing graduate education
- Find and advertise relevant educational materials to members
- Schedule educational webinars on assorted dairy foods and production topics throughout the year (about three per year)
- Plan career and professional development webinars geared toward graduate students throughout the year
- Update university club and organization contact information and forward webinar information for more recruitments
- Organize career-oriented workshops and seminars at the ADSA annual meeting (e.g., Career Insights Luncheon)
Social Committee
- Analyze post event feedback and social event budget reports from previous years to plan the GSD social event, identifying areas for improvement and strategies for increasing graduate student involvement at the social event
- Plan the opening night social for graduate students at a location off campus of the convention center
- Help with promotion of the social events and find opportunities to drive student connection and networking between the annual meetings
Position: Dairy Production Director
Committee: Career Development or Social
Time commitment: 1.5 hours per week
Responsibilities
- Actively participate in monthly GSD Advisory Council meetings, and contribute valuable insights and feedback to drive strategic decisions regarding GSD virtual and in-person events (i.e., annual meeting)
- Represent the needs of members with dairy production interest when planning GSD events
- Attend the ADSA Dairy Production Division business meeting virtually before the annual meeting
- Chair the Career Development or Social Committee
Career Development Committee
- Organize the 3-Minute Thesis competition at the annual meeting
- Help organize a GSD–USD joint event at the annual meeting to increase interaction between graduate and undergraduate students and promote the mentoring of undergraduate students who are especially interested in pursuing graduate education
- Find and advertise relevant educational materials to members
- Schedule educational webinars on assorted dairy foods and production topics throughout the year (about three per year)
- Plan career and professional development webinars geared toward graduate students throughout the year
- Update university club and organization contact information and forward webinar information for more recruitments
- Organize career-oriented workshops and seminars at the ADSA annual meeting (e.g., Career Insights Luncheon)
Social Committee
- Analyze post event feedback and social event budget reports from previous years to plan the GSD social event, identifying areas for improvement and strategies for increasing graduate student involvement at the social event
- Plan the opening night social for graduate students at a location off campus of the convention center
- Help with promotion of the social events and find opportunities to drive student connection and networking between the annual meetings