Poster Presentation Guidelines

GENERAL GUIDELINES

Poster presentations should be based on original completed research not previously reported in a research publication. Sound experimental design and interpretation are essential. All data must be in metric units.

Abstracts scheduled for presentation in poster sessions will be listed in the program.

If provided by the presenter, recordings of poster presentations and poster pdfs will be available in the meeting app throughout the meeting.

POSTER UPLOAD

Are you presenting a poster or a poster and a 3-minute spotlight presentation? Review the presentation upload instructions and download an optional branded PowerPoint template (for your 3-minute spotlight slide or recorded presentation). For the poster PDF upload, please save your physical poster print file as a PDF file.

POSTER TIMES

We have dedicated five session times throughout the meeting for poster presentations only. The open posters will be on Monday (morning: 7:30 – 9:15; afternoon: 4:30 – 6:00), Tuesday (morning: 7:30 – 9:15; afternoon: 4:30 – 5:30), and Wednesday (morning: 7:30 – 9:15). Oral sessions will not overlap the poster sessions. Each poster presentation will be scheduled for public viewing for the entire day (Monday, Tuesday, and Wednesday). Presenting authors must be present for the entire duration of their scheduled poster session. All posters should be mounted on the board at least 30 minutes before the day’s first session begins (posters open at 7:30 a.m.). The exhibit hall will open at 6:15 a.m. on Monday, Tuesday, and Wednesday of the ADSA Annual Meeting. Posters should remain up until the end of the scientific sessions for that given day (6:00 p.m. Monday, 5:30 p.m. Tuesday, 5:00 p.m. Wednesday) and must be removed before 6:30 p.m. each day.

POSTER BOARD DISPLAYS

The poster board surface area 48 inches (121.9 cm) high and 96 inches (243.8 cm) wide. Your poster does not need to fill the entire area available but cannot be larger than the surface area provided.

The top of the poster space should include the abstract number, title, authors, and affiliations. The lettering for this section should be at least 1 inch high. Presenters must furnish their own tacks or push pins (Velcro may not be used).

POSTER 3-MINUTE SPOTLIGHT PRESENTATIONS

Select posters will be invited to be participate in new abbreviated 3-minute poster spotlights. These spotlight sessions will occur in conjunction with each section’s general oral sessions. Presenters will be limited to a single PowerPoint slide, which may not utilize animations, sound, video, or additional electronic media. The presentation is limited to 3 minutes, and questions will be held until the poster session. If you are a spotlight presenter, please review the upload instructions for the spotlight portion. 

LOCATING THE CORRECT POSTER BOARD

Please look for the letter-number poster coordinate number (not the same as the abstract number) as noted in the meeting app, to locate a poster board in the exhibit hall.

PREPARATION

  • The same principles of simplicity and clarity apply to poster and oral presentations; a poster is a hybrid of an oral presentation and a printed paper.
  • Your story should proceed logically, with headings indicating sections: Introduction, Objective(s), Materials and Methods, Results, Summary, and Conclusions. The Conclusions should not merely be summary statements but should provide the reader with your interpretation of what the results mean.
  • Use photographs, drawings, or flow charts to help your audience better visualize the materials and methods used. Graphs should have titles, the axes should be named, and units should be quantified. Tables must include a title.
  • Include a small, professional picture of yourself near the abstract number and the title so that other attendees can identify you as the presenter of the poster.
  • Have colleagues or peers review your poster and make suggestions. Ask questions before you produce the final copy of your poster.

Proofread your poster before making the final copy!

CHARACTERISTICS OF A GOOD POSTER

Text
  • short statements, paragraphs using bullet points
  • concise lists
Color
  • text: darker color on white or light-colored background
  • matting: darker or subdued colors instead of brilliant colors
  • colors: limit number used to avoid busyness and distractions; simple use can add emphasis
Text Size
  • bold, large, block style; mix uppercase and lowercase letters (i.e., sentence case)
  • title: legible from 5 to 10 m
  • text: legible from 1.5 to 2 m

A Sample of Poster Text

 

Layout
  • arrange poster sections from top to bottom, starting at the left side
  • sufficient blank space is important
  • use spaces to unify or separate sections
  • avoid too many small sections, too many edges, and too many narrow spaces
Illustration
  • make graphs and tables as simple as possible; focus on the main ideas
  • color and size are important
  • photographs: matte finish is better than glossy; use photos only if they are clear and large enough

PRESENTATION

  • Set up your poster well in advance of the presentation time.
  • Arrive promptly for your scheduled presentation time.
  • If your paper has been published, have extra copies of the paper ready to hand out to those that are interested. Other handouts or summaries are acceptable but none are necessary.

SUGGESTIONS FROM AUTHORS WHO HAVE PARTICIPATED IN POSTER SESSIONS

  • A short and legible introduction chart and a summary or conclusions chart are helpful.
  • Keep text and figure legends short, but do not omit them.
  • Simple use of color can add emphasis effectively.
  • Use large print, at least 3/8 inches high. Shade block letters when possible.
  • Roll poster materials and insert in a large mailing tube for ease of transportation.

Latest News

 

Registration—including one-day—is open and here is everything you need to know before you go. 

ADSA’s final scientific program for this June’s meeting is now available! Download the program online or via our app. 

Get the abstract book for the meeting. 

See what's new in the program format for 2024. 

Are you presenting? Review the presentation upload instructions and download an optional branded PowerPoint template. 

Need a last-minute printer in West Palm Beach? We recommend Minuteman Press West Palm Beach, Staples Printing, and Fedex Printing. 

Review our list of recommended travel options, including details on applying for travel authorizations if you’re headed to #ADSA2024 from outside the US.

Want to host an event at the meeting? Submit your event request for ADSA 2024 today.

Explore ADSA's exhibitor and sponsor options for 2024.

An invitation letter request form is now available.